Note: To the extent possible, managers are to use the electronic version of PS Form 3972 available on the Enterprise Resource Management System (eRMS) site before using paper copies of PS Form 3972.
Where can I get USPS forms?
You can manually complete paper postage statements. The forms are available in PDF format and can be found at: http://about.usps.com/forms/all-forms.htm. Use the Postal Explorer’s Business Rate Calculator to assist you in calculating postage.
All orders received at the MDC will get the 12/22 edition of PS Form 3972 for Leave Year 2023. However, the 12/21 edition for Leave Year 2022 will be available for individual printing from the Postal Service PolicyNet website throughout 2023. Effective December 2022, the Postal Service™ revised PS Form 3972, Leave Year 2023 Absence Analysis, to update the form information for the 2023 Leave Year. The December 2022 edition replaces the November 2022 edition, which did not reflect the correct start date for Leave Year 2023. Per Employee and Labor Relations Manual, section 512.12a, the leave year begins “with the first day of the first complete pay period in a calendar year.” For Leave Year 2023, the correct start date is January 14, 2023, as is shown on the December 2022 edition of PS Form 3972.
Once completed, Form 3971 should be submitted to the employee’s supervisor at least 30 days prior to the start date of the requested leave. The supervisor will review the request and determine if the leave can be approved. If so, the supervisor will sign and return the form to the employee. The employee must then submit the form to the leave department.
Form PS 3971 pdf is used to request for or notification of absence such as vacation, sick leave, or family leave. A request or notice of absence is also used to request leave for military duty, jury duty, or other court appearances.PS Form 3971 is a form that postal clerks fill out to request leave or to notify their supervisor of an absence from work. The form must be completed and given to the supervisor in a timely manner.
This form is used to ask for leave or to notify your supervisor of an absence. When you use USPS request for leave or notice of absence, you need to provide the following information:
After downloading PS Form 3971 and completing it, the employee requesting the leave of absence must sign it. The supervisor must approve or deny the leave request. If the leave is approved, the supervisor signs and dates the form.
You can order the form from the Material Distribution Center and use touch-tone order entry (TTOE). Call 800-273-1509. You can also order PS Form 3971 through the eBuy2 catalog.
On the back of the PS Form 3971, there are employee prompts to help identify the request as a potential FMLA- protected absence. This includes a space to enter an FMLA case number to ensure leave is associated with an already approved or pending designation FMLA case.
How do I get a PS form?
Apply online: Complete the online application at www.usps.com/poboxes and make your first payment with a credit or debit card. (Online registration is not available for Business Mail Pickup (Caller) Service or Qualifying No-Fee box customers.)
On the front, the notification contains an expanded “Remarks” section and provides more specific instructions for supervisors regarding FMLA designation. Supervisors must confirm the designation of their employees’ FMLA cases before they sign the leave requests. The FMLA case will be either 1) Designation is Pending; 2) FMLA Protected; or 3) Not FMLA Protected. The current status of any approved or pending FMLA case can be confirmed on the Leave Management Screen in the enterprise Resource Management System (eRMS) or by contacting the H.R. Shared Services Center using the appropriate area email account.A new version of PS Form 3971, Request for or Notification of Absence, dated December 2011, is available effective August 31, 2012 (see page 10). The changes provide expanded recording capability of both requests and designation of protected leave under the Family and Medical Leave Act (FMLA).
How do I apply for office leave sample?
One-day leave application {Recipient’s Name}, I am writing this letter to inform you that I need to take a day of absence on the {date} of this month. I will be accompanying my mother for an appointment with her doctor. I will be back in the office the next day in the morning without fail.
Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.)
Employees scheduled to report who are prevented from reporting or, who after reporting, are prevented from working by an act of God may be excused as follows:
Except for postmasters and installation heads, exempt employees must obtain prior approval from their supervisors for all absences, whether or not such absences are to be charged to the employee’s leave account. At the discretion of the installation head, PS Form 3971 may be used to request personal absences not charged to leave.If any leave is granted by the losing duty station, the number of days allowed is noted in the Remarks section of the reassignment PS Form 50. Before granting relocation leave, the gaining duty station reviews the losing station’s PS Form 50 to determine the additional leave that may be allowed.
On return to duty, employees are required to submit a written statement from the state or local civil defense authorities showing days or hours of their participation.Postmasters and installation heads are authorized to grant up to 3 days of administrative leave on a day–to–day basis to those employees who, through no fault of their own, are prevented from reporting to work. The following applies: Except as provided for in 519.733, personal absence time is not authorized for a full–day absence, which must be charged to annual leave, sick leave, or LWOP, as appropriate. An exempt employee who plans to be absent from work for more than a half day on a workday should apply in advance for a full day of annual leave, sick leave, or LWOP, unless the absence is for an FMLA-covered condition. Except as otherwise specified in the collective bargaining agreements, the maximum administrative leave that can be granted per leave year to cover qualification and donation is limited to the following:
During times of civil disorders in communities, the postmaster or installation head determines whether conditions are such that postal operations are curtailed or terminated, taking into account the needs of the service, local conditions, and the welfare of postal employees.
Career postal employees who wish to donate bone marrow, stem cells, blood platelets, or organs may be granted administrative leave, subject to the limitations in 519.522, with appropriate management approval. Administrative leave is not available to bone marrow or organ recipients.Note: An employee returned to duty and made whole for a period of AWOL, suspension, or removal may be eligible for administrative leave for the national day of observance consistent with the rules of the provision of 519.4 for that employee’s group if the period of suspension or removal for which the employee is considered to have been made whole includes that day.Employees on continuation of pay (COP) and employees on leave without pay (LWOP) not associated with Office of Workers’ Compensation Programs (OWCP) on the national day of observance are granted a day of administrative leave for up to 8 hours.
Normally, personal absence time is limited to no more than half an employee’s workday. However, when an unanticipated need for time off occurs after the employee reports to work and the employee is allowed to leave work but is unable to return, the half–day limit does not apply. For example, when an employee gets sick after 2 hours at work and must leave for the remaining 6 hours of the workday, the entire 6 hours is treated as personal absence time. However, managers may disapprove personal leave requests when necessary to carry out their responsibilities to control work hours as set forth in 519.75. In this regard, managers may require the use of an appropriate leave category, for example, sick leave in the case of partial–day absences for FMLA–covered conditions.
Employees who participate in civil defense activities other than those cited in 519.311 are granted annual leave or LWOP if it is possible to spare them without undue interference with the needs of the Postal Service.
Full-time employees who volunteer and are selected by state or local authorities for civil defense assignments are authorized to participate in pre–emergency training programs and test exercises conducted by the state or local government. Participation in these activities during the employee’s regularly scheduled tour of duty cannot exceed more than 40 hours of administrative leave in any 1 leave year.An employee who is transferred or relocated in the interest of the Postal Service from one official station to another in the Postal Service is entitled to 5 days of administrative leave. The 5 days of administrative leave are not charged to any other leave.
When civil disorder extends beyond 3 days and administrative leave is indicated as being necessary, prior approval is obtained through the district manager or senior or lead plant manager.
Full-time Postal Service employees (except rural carriers) who are veterans of any war, campaign, or expedition (for which a campaign badge has been authorized, see Exhibit 512.232a), or who are members of honor or ceremonial groups or organizations of such veterans, may be granted administrative leave, not to exceed 4 hours in any one day, to participate in funeral ceremonies for members of the Armed Forces of the United States whose remains are returned from abroad for final interment in the United States. Such participation is limited to service as active pallbearers or as members of firing squads or guards of honor. Absences in excess of 4 hours in any one day are charged to annual leave or to LWOP.
A full-time exempt employee is expected to work a full day and a part-time exempt employee is expected to work the full or partial day specified at the time of their employment. A full day is defined to include the continuous or nearly continuous time that an employee normally works in a 24–hour period. A half day is half that number of hours.
If the employee votes in a jurisdiction that requires registration in person, time off to register is granted on substantially the same basis as for voting, except that no time is granted if registration can be accomplished on a nonworkday and the place of registration is within a (reasonable) 1 day, round trip travel distance of the employee’s place of residence.Managers are responsible for controlling the workhours of their exempt employees. They may require the attendance of these employees during and outside of regular service hours and, when warranted, may disapprove advance requests for late arrivals, early departures, or other absences, as well as leave. These instructions are not intended to be overly restrictive, but managers must be aware of the frequency of requests for personal leave, recognize patterns in the use of this leave, and be alert to possible abuse. They must also give consideration to the amount of the current workload or urgency of a particular program or project that requires the employee’s presence.
This program must be administered in a fair and equitable manner. Managers must advise their employees of the reasons for requiring their attendance during or outside of regular service hours and for denying their requests for personal absence or leave. Employees are also to be given the opportunity to informally discuss the decision with the managers.
An actual physical move of the employee’s household is a requirement for eligibility for relocation leave. Therefore, employees who are relocated to another duty station in the same commuting area who do not move their households are not eligible. The following employees are entitled to 5 days of relocation leave with pay when directed to transfer or relocate:Each full day of approved absence is to be charged to official leave. Absences such as court leave, military leave, holiday leave, donated leave, continuation of pay, and all administrative leave are to be approved and reflected on an exempt employee’s time record.
During the time required for investigation and decision regarding an adverse action, management may place an employee in an off–duty, nonpay status, in accordance with 651.4 or the applicable bargaining unit agreement. If these provisions are not applicable and it is necessary to remove the employee from a duty status, management may place the employee on administrative leave until the effective date of an adverse action or until the employee is returned to work, whichever comes first. Beginning on the effective date of an adverse action, the employee remains on the rolls but in a nonpay status during an appeal process. (See 651.4 and 651.6, and see applicable bargaining unit agreement to determine maximum allowable time.)
Nonbargaining unit exempt employees are paid on a salary basis. This means that under the FLSA they are not considered to be hourly rate employees. Therefore, partial day absences are paid the same as work time. While exempt employees are expected to work a full day, they may request time off to attend to personal matters during the workday, including time off due to conditions covered by FMLA. If approved, the time off is “personal absence time” and is not charged to annual leave, sick leave, or LWOP.Acts of God involve community disasters such as fire, flood, or storms. The disaster situation must be general rather than personal in scope and impact. It must prevent groups of employees from working or reporting to work.When an exempt employee is directed to work a full day on a holiday or other full day in addition to normal workdays, the supervisor may grant a full day of personal absence without charging it to official leave.
What is a PS form 3972?
Effective December 2022, the Postal Service™ revised PS Form 3972, Leave Year 2023 Absence Analysis, to update the form information for the 2023 Leave Year.
The postmaster general, deputy postmaster general, or chief operating officer may approve the use of administrative leave for spouses or guests who are postal employees when they are invited by the Postal Service to attend a special event. The invitation from the postmaster general, deputy postmaster general, or chief operating officer must include the spouse or guest attendance as well as the allowable period of administrative leave authorized for the specific special event. The invitation must be attached to the PS Form 3971 and submitted to the spouse’s or guest’s supervisor in advance of the leave.Relocation leave may be taken before or after the physical move and may be taken a day or more at a time; it must be taken in whole days. In no instance does it exceed a total of 5 days. In the event that the employee later decides not to transfer to the new station, all relocation leave taken is charged to annual leave or LWOP.In the event that the postmaster general or designee determines that the Postal Service will participate in a national day of observance (for example, National Day of Mourning) subsequent to the declaration of a national day of observance by Executive Order of the President of the United States, administrative leave is granted to employees.The policy shown below applies to executive and administrative schedule (EAS) employees, Postal Career Executive Service (PCES) employees, and other employees not covered by union agreements concerning national days of observance and is consistent with the agreements developed for that purpose. Employees in the following unions should refer to the memorandums of agreement or understanding between the Postal Service and their unions regarding regulations for national days of observance:
Nonbargaining unit employees’ personal absence time is paid time off. It is not charged as annual leave, sick leave, or any other paid leave category. Only FLSA–exempt employees are eligible for such time off.
Postal officials in charge of installations obtain necessary information concerning the hours during which the polls are open in the political subdivisions in which their employees reside. They then make an administrative determination regarding the amount of excused absence necessary (and limits in accordance with 519.323). Employees are notified of this determination and of the procedures to be followed in obtaining advance approval for the absence.
Administrative leave not to exceed 3 days is granted to employees to make arrangements for, or to attend the funeral of, or memorial service for, an immediate relative who died as a result of wounds, disease, or injury incurred while serving as a member of the Armed Forces of the United States in a combat zone. An immediate relative is defined as:
Employees are encouraged to exercise their voting rights. So far as is practicable without seriously interfering with service, postal employees, excluding casual and temporary employees, who desire to vote or register in any election or in any referendum on a civic matter in their community are excused for a reasonable time for that purpose on a day they are scheduled to work. Casual and temporary workers are encouraged to vote but are not eligible for administrative leave for this purpose.When an employee is directed by management to an on– or off–site medical unit due to illness or injury, all time spent waiting for and/or receiving medical attention on the service day on which the illness or injury occurs, which would have been worked but for the medical attention, is credited as work time even though overtime hours may be involved. The employee’s time card is so noted and initialed by the supervisor.
If an employee dies during a scheduled work day, the balance of the full tour is charged to administrative leave. If the employee dies before a scheduled tour begins, the full tour is charged to administrative leave, provided the employee was in a pay status, either work hours or paid leave, on the last scheduled day before the day of death. When a scheduled tour overlaps a calendar day and begins at or near the previous day, a death occurring within 2 hours of the beginning of the tour is considered to be before the scheduled tour and the full tour is charged to administrative leave.
Employees on paid leave on the national day of observance receive administrative leave on that day in lieu of requested leave for up to the number of hours equal to the employee’s regular workday. (See 519.423b for part-time flexible employees.)
Postal employees who are scheduled for physical examination for entry into the armed forces at times when they are also scheduled for postal duty are given administrative leave for the time necessary to take the examination.
What is a PS form 3971?
Form 3971 refers to Request for or Notification of Absence developed and released by the U.S. Postal Service. The form is designed for employees, employers or supervisors. Form 3971 is first given to the employee to fill out and then submitted to the supervisor for approval. Cached
Postmasters and installation heads normally are not required to obtain advance approval for personal absences. They are required, however, to keep an accurate record of all such absences and generally to keep their manager informed of planned periods away from the office. In this respect, the manager may require the use of PS Form 3971 to report absences. On an individual basis, vice presidents of Area Operations may require that a postmaster or installation head obtain advance approval of all absences, including personal absences, from the plant or district manager, as appropriate, when the individual’s previous performance warrants such action.Employees working part days on the national day of observance as a result of an injury on duty (IOD) receive administrative leave equal to the hours normally worked.
All postal employees are urged to cooperate fully with the public blood donation programs for the health and security of their community. The time necessary includes the time required for travel and the time required by the medical facility to process the blood donations.
Postmasters and other appropriate postal officials determine whether absences from duty allegedly due to “acts of God” were, in fact, due to such cause or whether the employee or employees in question could, with reasonable diligence, have reported for duty.For group donations, postmasters or installation heads make arrangements with the blood bank to provide facilities (mobile) for on–site participation or arrange the hours of donation to present the least interruption and cost to the Postal Service.
How long does USPS have to approve leave?
Postmasters and other installation heads have authority to approve administrative leave for up to 1 day. District managers and Postal Career Executive Service (PCES) plant managers may authorize administrative leave beyond 1 day, but not to exceed a total of 3 days, for their installation and those reporting to it.
Note: Administrative leave is not granted to an employee who is on extended leave for the entire period between the day of observance and 6 months from that date, or between the day of observance and the end of the fiscal year, whichever is later.If an employee on a regular tour of duty is injured or becomes ill and the injury or illness can be treated so that the employee can return to duty during that tour, the employee is excused without charge to annual or sick leave. The employee is not required to clock out when leaving the place of duty for first–aid examination or treatment.
The Forms Glossary lists all of the forms and postage statements referenced in the DMM. These forms and many others are available on Postal Explorer at pe.usps.com (click on “Postage Statements” in the left frame). Postal Service forms may be preceded by “PS Form,” which simply stands for “Postal Service Form.” For example: “3541,” “Form 3541,” and “PS Form 3541” all refer to the Periodicals postage statement.
Use only the revised version (October 2017) of PS Form 3971; all previous versions of PS Form 3971 are obsolete and you must recycle them. Revised PS Form 3971 is now available from the Material Distribution Center (MDC) in Topeka, KS. You can order the revised PS Form 3971 through the MDC eBuy2 catalog.
What is a PS form?
Postal Service forms may be preceded by “PS Form,” which simply stands for “Postal Service Form.” For example: “3541,” “Form 3541,” and “PS Form 3541” all refer to the Periodicals postage statement.
Legal Disclaimer: The information provided on TemplateRoller.com is for general and educational purposes only and is not a substitute for professional advice. All information is provided in good faith, however, we make no representation or warranty of any kind regarding its accuracy, validity, reliability, or completeness. Consult with the appropriate professionals before taking any legal action. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site.
Employees must contact the Human Resources Shared Services Center (HRSSC) regarding all communication and documentation related to Family and Medical Leave (FMLA). However, it is required that the normal call-in procedures be followed to report absences. On the back of the form, the employee will find a notation reminding them that they should not include medical information on Form 3971.
The on December 1, 2011, edition of the form is now available from the Material Distribution Center (MDC). Employees can order the form through the MDC catalog or through the Touch-Tone Order Entry (TTOE) system by calling 800-273-1509 (employee must have a 10-digit access code; otherwise, call 800-332-0317 to register). The form is also available on the intranet for postal service office employees. The National Stock Number (NSN) is 7530-02-000-9136. PS Form 3971, Request for or Notification of Absence – also known as the USPS Form 3971 – is a form used for requesting a leave by postal employees. The form was last released by the United States Postal Service (USPS) on December 1, 2011, with the new PS Form 3971 effective since on December 1, 2011. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. If you want to know more or withdraw your consent to all or some of the cookies, please refer to the cookie policy.
I plan to return to work next week on {date}. I feel confident that my current projects are not going to suffer from such a quick absence and that my work record speaks for itself as much as my ability to make up for lost time.
I also request you to give me the information of the hospital covered under the office insurance coverage so that a part of my medical expenses is taken care of.
As I am going to be away for a very long time, I have authorized {name of the person} to take over my responsibilities. He/she has courteously agreed to take over my chair for 90 days. Since this is going to be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks post the delivery. You can contact me at my number in case of questions or clarifications. I have emailed you a copy of the work plan for the day I plan to take leave. I am sure the team will handle everything perfectly during my absence.For exclusive insights, reliable tips and high-quality advice to discover great places to work, visit AmbitionBox’s official blog- Unboxed! Unbox thought-provoking content now!
I am writing this letter to inform you that I will not be able to come to work on time on {Date} as I have an appointment with my dentist. Since the appointment is in the morning, I will come to the office around 2 PM and try to get as much work done as possible.
Please feel free to contact me at your convenience, should you have any questions or require clarification concerning the ongoing project. Thank you for your quick attention to this matter.
I am writing this letter to inform you that I need to take a day of absence on the {date} of this month. I will be accompanying my mother for an appointment with her doctor. I will be back in the office the next day in the morning without fail.8. Provide your contact details: Include your contact information, such as your email address and phone number, in case your manager needs to reach you during your absence.
Remember, the tone and content of your email should align with your company’s culture and communication norms. It’s always a good idea to proofread your email before sending it to ensure clarity and correctness.
We have just got the news that my sibling has been diagnosed with dengue. I will be quickly heading to the hospital to be with her and look after the family.I regret to inform you that my grandmother passed away today, tragically and unexpectedly. In light of these circumstances, I respectfully request that you grant me 4 days of paid leave and 2 days of unpaid leave beginning today. 7. Follow company policies: Familiarize yourself with your company’s leave policies and adhere to any specific requirements, such as submitting a formal leave request form or notifying other team members. I hope that this letter finds you in the best of health. This letter concerns my request regarding maternity leave from {start date} to {end date}. It is going to be a three-month leave, and I will rejoin soon after that.I am writing this application to request for seven days leave. The reason for my week-long leave is that I have to attend a telecommunication conference from {start date} to {end date}.9. Thank your manager: Express gratitude for their understanding and consideration of your request. A simple “Thank you for your understanding” or “I appreciate your support” can be included at the end of your email.
Wondering which job has the highest salary in India? This blog lists the scope and salaries of the top fields in India to help you make the right career choice.6. Express your willingness to assist: Show your commitment to ensuring a smooth transition by offering to assist with any necessary preparations before your leave or providing contact information for emergencies.
How do I apply for leave format?
What To Include In A Leave ApplicationDate of the application.Name and address of your manager to whom you are writing the letter.Subject or purpose of writing the letter.Salutation in the form of recipient’s name or title.Duration of leave, preferably in the form of from and to dates.Specific reason for leave.
2. State the purpose of your email: Clearly mention that you are writing to request leave and provide the specific dates you are planning to be absent.Want to become a UI/UX Designer? Read this article to explore the educational path, courses, certifications, and skills you need to develop to become a UI/UX designer
1. Start with a polite and professional greeting: Begin your email by addressing your manager respectfully, such as “Dear [Manager’s Name],” or “Hello [Manager’s Name],”
I have delegated my current project to {person’s name}. He/she very well understands about my project and is capable of handling the task without any difficulties. In fact, it is only the final part that is left to be carried out by him/her.
4. Mention the reason for your leave: Provide a brief explanation for your absence, such as a family event, personal appointment, or vacation. Be honest but avoid oversharing personal information.
Can I print my own customs form?
Filling Out Customs Forms Online You can print just a customs form or use Click-N-Ship® service to pay for postage and print an international shipping label and a customs form.
I am writing this letter to inform you about the unfortunate and unexpected passing away of my uncle today. I intend to leave tonight and be out of town for the funeral and related arrangements until {date}.I am writing to request your approval for a 10-day leave for my planned vacation. I would like to take my vacation during the summer from {start date} to {end date} to take a cruise trip through the Bahamas with my wife and kids.In the end, just remember to apply for leaves whenever you feel the need for it. Afer all, health, both physical and mental are extremely crucial for a successful career.
How do I fill out a USPS leave slip?
Employee’s Signature and Date Signature of Person Recording Absence and Date Signature of Supervisor and Date Notified I understand that the annual leave authorized in excess of the amount available to me during the leave year will be charged to LWOP.S. C. … Day. Init. … Leave Types and Codes. (Information Only) … S. C. … Day. Init.
I will be back in the office on April 18, 2021, positively. I would appreciate your concern in this matter, as I will need this time to take care of my family. This is an essential conference as I would encounter many new and advanced technologies that we could use to update our telecom system. I will be very interested in attending this conference to learn about the revolutionary aspects of the telecommunication industry. With the conference, there will likely be a two-day workshop in which I will learn and observe the things practically. When writing a leave email to your manager, it’s important to communicate your request clearly and professionally. Here are 10 things to remember while writing a leave mail:
